Description
Job Title: Bid Coordinator
Contract Type: Permanent
Flexibility: This role is available part-time, job-share or full time. This is because we want the best people for our roles, and we recognise that sometimes those people aren’t available full-time.
Location: In terms of location, our office is in Bath, and we are happy to explore flexible and hybrid working arrangements. Please note that travel to customer sites or to attend meetings will be required.
About BMT
BMT is dedicated to tackling the most crucial engineering challenges of our era, fostering an environment where individuals with exceptional technical expertise provide meaningful, practical solutions. Committed to creating a safer, more efficient, effective, and sustainable future, BMT values diversity, equity, and inclusion, recognisng their pivotal role in achieving our business purpose. Learn more about BMT at
www.bmt.org.
At BMT, we pride ourselves on being a verified flexible workplace, providing freedom and choice. We understand not everyone has the same needs in order to make work work for them and their lives - we'd love you to discuss any requirements for flexibility with us - we can't promise to fulfil every request but we do promise to listen to what matters to you. Learn more about our flexible status at Flexa Careers
Why Work for Us?
Joining BMT means gaining access to a comprehensive set of employee benefits designed to empower your success. In addition to a competitive salary, our offerings encompass health, family, finance, and personal development, including:
- Private Medical (family coverage)
- Enhanced Pension
- 18 weeks enhanced maternity pay (after a qualifying period of 1 year)
- Family friendly policies
- Committed to an inclusive culture
- Wellbeing Fund – an annual fund for personal hobbies or interests
- 26 Days Annual Leave (plus bank holidays)
- Holiday Trading
- Retail Vouchers
- Professional Subscriptions
About The Role
We are looking for a dedicated Bid Co-ordinator to join our team, supporting Future Business, Programme, and Capability teams in delivering all aspects of the bid process from start to finish. This role involves planning and managing activities across various disciplines and developing bid plans and strategies as needed.
Key Responsibilities:
- Manage and disseminate critical information supporting the bidding effort, including client and internal resources, procurement portals, sales enquiries, and more.
- Coordinate and manage the entire bid process, including EOIs, PQQs, RFIs, RFPs, ITTs, ITNs, and other sales-related enquiries.
- Deconstruct bid briefing documents, conduct early triage and review, and develop clear Bid Plans once the bid is agreed to proceed.
- Facilitate the development and completion of bids, gathering technical, commercial, and financial information from various sources.
- Coordinate inputs from stakeholders, including contributions from sales, business development, marketing, finance, commercial, programmes, and external suppliers when required.
- Act as a point of contact for bids, distributing customer updates or other relevant information to the bidding teams.
- Ensure compliance with corporate processes and procedures, completing and documenting technical, commercial, and financial reviews accordingly.
- Review bid outputs and deliverables to ensure quality and consistency with customer requirements.
- Monitor the bid delivery process against agreed timescales and requirements.
- Organise bid workshops and meetings, providing briefings and ensuring all involved understand customer requirements and bid processes.
- Ensure timely delivery of compliant bids and proper filing of bid materials.
About You
The ideal candidate will be highly motivated, organised, and committed to supporting work winning activities. Key attributes include:
- Proven track record in bid management and preparation.
- Knowledge of procurement regulations and processes.
- Ability to respond flexibly to various issues in the bid process.
- Creative and initiative-driven approach to bidding activities.
- Excellent written and verbal communication skills.
- Strong time management skills and ability to prioritise a busy workload.
- Ability to work under pressure and meet strict deadlines with professionalism.
- Collaborative approach, working effectively with customers, colleagues, and senior management.
- IT skills, particularly in Microsoft Office applications.
- Ability to obtain required level of security clearance.
What's Next?
If you are ready to take on this exciting role and help drive our success in winning new business, we’d love to hear from you.
Join us and be part of a team that continuously strives for excellence in the bidding process.
A message to recruitment agencies: We receive applications exclusively via our ATS. Please note that we do not accept CVs submitted via email to the HR department or staff within our Operational teams. We will not progress CVs shared on a speculative basis by email and you accept our right to pursue such candidates with no obligation to third-party terms and conditions or liability to a fee
